Job Code: JSLP-3600
Location: Ernakulam
Job Title: Admin Assistant
Job Description: An Administrative Assistant provides administrative support to ensure the efficient operation of an office or department. This role typically involves handling various clerical tasks, coordinating schedules, and maintaining organizational systems. The Administrative Assistant acts as a key point of contact for staff, clients, and external partners.
Responsibilities may include but are not limited to, confirm your Job Descriptions with the Interviewer:
Office Administration:
- Manage daily office operations, including filing, record-keeping, and correspondence.
- Answer and direct phone calls, emails, and inquiries.
- Maintain and order office supplies and equipment.
Scheduling and Coordination:
- Schedule and coordinate meetings, appointments, and events.
- Prepare meeting agendas, take notes, and distribute minutes.
- Manage calendars for executives or team members.
Documentation and Reporting:
- Prepare and format documents, reports, and presentations.
- Maintain accurate and up-to-date records and databases.
- Handle confidential information with discretion.
Customer Service:
- Serve as a point of contact for internal and external stakeholders.
- Assist visitors and provide a welcoming environment.
Support to Teams and Departments:
- Assist in organizing and prioritizing tasks and projects.
- Coordinate travel arrangements, accommodations, and itineraries.
- Support the implementation of office policies and procedures.
Problem-Solving:
- Resolve administrative issues in a timely and professional manner.
- Anticipate office needs and proactively address challenges.
Skills and Qualifications:
- Education: Any degree.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
- Communication: Excellent written and verbal communication skills.
- Organizational Skills: Strong multitasking, time management, and attention to detail.
- Interpersonal Skills: Professional demeanor and ability to work collaboratively in a team.
Experience:
- Minimum 1 year of experience.